CODE OF CONDUCT & ETHICS FOR ACADEMIC BOARD
The Academic Board consists of the Principal as Chairperson and the Vice- Principals and all the Directors as members.
OBJECTIVE
The prime objective of the Academic Board is to chalk out programmes, introduction of new courses, formulate policies and making decisions on all academic matters that will enhance the quality of education and promote the academic welfare of the institution.
The Duties and Responsibilities of the Academic Board
1. The Academic Board shall assist and advice the Principal on all academic matters of strategic importance, including academic administration.
2. The Academic Board shall draw out plans for the conduct of national seminars, workshops or symposium, faculty development programmes, examination schedule review of results.
3. The Academic Board shall have power to decide the number of working days in a semester.
4. Academic Board shall be available for consultation by the Board of Management on all important academic matters relating to academic planning and policies.
Duties and Responsibilities of Vice- Principals
Vice Principal – Administration
1. Handling disciplinary issues of students
2. Responsible for the attendance of students and punctuality
3. Responsible to monitor the mentoring system
4. Establishing rapport and maintaining relationship with parents, students, and staff
5. Planning infrastructure improvements / hostel for students
6. Organizing Inter & Intra College meets (Exclusive of cultural events)
7. Students Association Activities
8. Parents Meet
9. Mess & Cafeteria
10. Graduation Day / Annual Day and other general functions
11. Public Relations
12. Handling the grievances of faculty
13. Updating and maintaining the students records in ERP including attendance
14. Admissions
15. Students / Parents / Stake Holder feedback
16. Bridge course / Orientation/ Pep talk
Any other duties as assigned by the Principal from time to time
Vice Principal - Academic Affairs
1. Maintain and updating the data for UGC, University, NAAC, NIRF, ISO Autonomous and other rating / accrediting agencies
2. Monitoring the activities of the Board of Studies, Academic Council and Management Committees (executing the suggestions by Board of Studies)
3. Curriculum development and Syllabus / Syllabus Coverage etc.
4. Assist the Principal in faculty recruitments
5. Placement
6. Work Diary / Log Book
7. Dept. Meeting and Monthly Reports
8. Website & Social Media
9. Dept. News Letter, Journals and Magazines
10. Library Management
11. Research and Publications
12. FDP, Conference, Seminar, Workshop, Guest Lecture
13. Club activities
14. Student cultural activities (for all the events)
15. Monitoring functioning of MOUs
16. ERP
Any other duties as assigned by the Principal from time to time
Duties and Responsibilities of Heads of Departments
All authorities will be considered as teaching staff irrespective of class allotment or teaching hours for them. Hence, the rules which are applicable for the teaching staff members are applicable for the Heads of the Departments also. In addition to these responsibilities the following are the additional responsibilities for the Heads of the Departments as allocated below.
Each Head of the Department of STC is a Head of his/her Department as well as a co-opted member of all other faculties for which his/her department handles allied and vocational courses
The Head of the Department would oversee the functioning of his department. The teaching Staff members and all other staff who are under the control of each Head of the Department would be reporting to the Head of the Department concerned often and on all academic as well as matters of non-academic matters.
The Head of the Department shall have the following duties and responsibilities to perform:
1. A Head of the Department is responsible and accountable to the respective deans directly and the principal indirectly in connection with all matters of the Department under his control.
2. A Head of the Department is responsible for evolving strategies and action plans involving the staff members concerned for the development and quality improvement of the department which he/she heads, (within the policy regulations of the college)
3. The Head of the Department should have a thorough knowledge of the curriculum and syllabi of major as well as all allied subjects. He should spearhead the introduction of innovative features in the curriculum of his department and initiate periodic revision of the curriculum befitting the latest trends and demands of the industry.
4. At department level, the Head should act as an Academic leader, motivator and trainer of the newly recruited members of the faculty. He should oversee and monitor the staff members during the lecture hours and give constructive suggestions for their improvement.
5. The Head of the Department is responsible for computing the manpower requirements of the department, as per work load norms, which is under his/her control and request the staff requirements to the Principal through the Dean/Director.
6. The Head of the Department is responsible for Library coordination and all other requirements of the Department which is under his/her control and to take necessary steps for getting the same, with the help of the respective Dean/Director.
7. The Heads of the Departments should be aware of various requirements for different courses as per the Bharathiar University / autonomous guidelines and assist their Dean/Directot in fulfilling such norms, whenever Inspection commissions of University or other agencies concerned visit the college.
8. The Head of the Department is expected to interact and assist their respective Dean/Director in matters concerning students, periodically review the students’ performance in Internal Examinations and End Semester Examinations and the regularity of students to classes. They shall monitor general discipline of the students inside the campus and take suitable corrective or disciplinary measures after getting advice from their Dean/Director.
9. The Head of the Department should monitor the functioning of the department which is under his/her control, and act as a strong interface between the Dean/Director and the Staff members on the one hand and Dean/Director and Students on the other hand.
10. The Heads of the Departments should give all possible assistance to their respective Deans for arranging programs to enrich the quality of academic life through guest lectures, seminars, conferences, Industrial visits. They shall encourage the staff to bring out publications and participate in seminars, conferences, and workshops by tapping funding sources such as UGC, AICTE, DST, ICSSR etc.,
11. The Heads of the Departments is responsible for solving student grievances at department level.
12. The Heads of the Departments have the responsibility to ensure that on no account classes are cancelled by making alternative arrangements.
13. The Heads of the Departments have the responsibility for the successful conduct of functions and programs conducted at department level.
14. The Heads of the Departments shall motivate the staff members to apply for projects, present papers at seminars and publish papers in journals
15. All other assignments given by the Management, the Principal and the respective Dean/Director shall be taken care by the Heads of the Departments
16. The HODs shall prepare timetable, workload and subject allotment for each semester taking in to account that no staff member teaches same paper / course again and again and the specialization of the staff member. The allocation of course ratio shall be 2:1 in relation to specialization and non-specialization courses.
17. The HOD is responsible for academic performance and growth of students. Further, he/she is responsible for the proper conduct of all academic activities also.
18. The HOD should monitor the effectiveness of teaching of the staff members of their respective departments.
19. Ensure that the syllabus is completed as per the plan effectively and completely.
20. They shall maintain relevant records and registers necessary for the effective administration of the department.
21. They shall arrange for remedial classes for the slow learners and those who have failed in the university examinations.
22. They shall identify the potential rank holders and motivate them to achieve university ranks.
23. They shall implement tutor-ward system effectively.
24. They shall give counseling for the students who are indifferent, poor in the studies and those who are problematic.
25. They shall have regular interaction with the parents and send the marks scored in internal examinations, apart from informing the attendance position of the students.
26. They are responsible for the safe custody of the departmental assets, their upkeep and maintenance. During periodic stock taking, the records shall be matched physically.
27. Every third week, a department meeting shall be convened. A copy of the minutes of the meeting shall be sent to Dean/Director, Principal and ISO file. (as per the prescribed Agenda)
The Agenda of the meeting shall be as follows. (Mandatory)
a. Coverage and non-coverage of syllabus as per schedule
b. Conduct of faculty development program for the month
c. Autonomy, syllabus, and question bank & solutions
d. Process plan
e. Class-wise academic performance
f. Reports on students’ development & behavior
g. Presenting of papers in seminars
h. Publication of papers by staff members
i. Plans to conduct seminars / special programs
j. Placement reports
k. Student grievances
l. Staff grievances
m. Directions from Deans / Principal / Management / University / Govt.
n. Action taken report for previous month
o. Any other matter
28. The agenda discussed in the meeting shall be sent to the Dean/Director and if necessary to the principal also.
29. Inform office on student enrollment, long absents and withdrawal, etc... immediately
30. Coordinate effectively with lab in-charge and System Administrator for effective service in lab.
Important Directions to Take Care of Administration
1. No letter or request shall be considered by the Dean/Director or Principal if it is not forwarded by the Head of the Department. However, the Head of the Department shall not refuse to forward any letter. He/she will have the right and duty to make remarks in the letter.
2. Once a letter is submitted by a staff / student, it becomes official and he/she cannot reclaim the letter. However, they can ask for not to take action against such applications, in writing.
3. Even leave letters shall have the Head of the Department’s Signature. This ensures making alternative arrangement.
4. All applications and letters shall bear written official reasons for recommendation or refusal by the Head of the Department.
5. The Principal and Directors shall not take action on letters without the Head of the Department’s forwarding. These letters/requests will be considered incomplete except in extreme cases. In such cases the decision of principal is final.
6. In the Absence or On Duty of the Head of the Department, the Second in-charge of department will discharge such duties carried out by the head of the Department.
7. If applied for leave, the Head of the Department shall make suitable arrangements with the Second in-Charge and get signature for his leave.
